At Queen Bees Netball Club we take the privacy our members data seriously and are committed to ensuring that personal information is held fairly, lawfully and securely in accordance with data protection laws. This policy covers the different elements of personal information we collect from you, what we do with the information, how long we will hold it, what we won’t do with the information, as well as what rights you have.
Introduction to Data Protection
We have an obligation under Regulation (EU) 2016/679 of the European Parliament – the General Data Protection Regulation (‘GDPR’) to provide you with information about how and why we use your data. We recognise our obligations and your legal rights set out in the GDPR. We are committed to protecting and respecting your privacy by complying with the principles of the GDPR.
Who are ‘we’?
In this policy, whenever you see the words ‘we’, ‘us’ or ‘our’, it refers to Queen Bees Netball Club. We are the Club responsible for netball delivery in Derbyshire. Queen Bees Netball Club is the controller of all personal data processed by Queen Bees Netball Club.
Data Protection Officer
Queen Bees Netball Club does not have a Data Protection Officer. However, for information and queries about data protection compliance, email: queenbeesnetballclub@icloud.com.
Amendments
If we amend our privacy policy, any changes will be published on our website. If necessary, this will be brought to your attention.
This policy was last updated on: April 2024.
Personal data
‘Personal data’ means any information relating to a living individual (‘data subject’) who can be identified, directly or indirectly by the information.
Personal information we may collect from you
The data we collect about you will vary, depending on our relationship with you. Below are examples of the sorts of data that we may collect:
How we collect your information
We typically collect personal information about our members when you apply to become a member of the club, apply for one of our tournaments, when you make a query and/or complaint or when you correspond with us by phone, e-mail or in some other way. If you are providing us with details of umpires, next of kin, family members and emergency contacts they have a right to know and to be aware of how what personal information we hold about them, how we collect it and how we use and may share that information.
We collect, store and process personal data for several purposes, mainly: membership, emergency contacts, events and training. We will not use any of the information that we collect from you, or about you, for any purpose other than those listed in this document or for purposes that are similar. If we would like to use your personal data in any other way, we will present you with relevant information at the point at which one of these additional purposes arises.
How we use your information
As an England Netball affiliated club, we will provide your name, contact details and date of birth to the England Netball to administer your England Netball affiliation including the insurance cover. England Netball will use your data to communicate with you about your membership. More information about how the England Netball uses data can be found at englandnetball.co.uk/privacy-policy/
We will never share or sell your data without your prior permission.
Retaining and deleting personal data
We do not retain personal information in an identifiable format for longer than is necessary (maximum 10 years). Where you have consented for us to retain your data, we will only hold the data for the duration of your consent.
Withdrawing consent
If we contact you and you want to change how – or if – you receive our communications, please contact: queenbeesnetballclub@icloud.com.
Information Security
Where we have given you (or where you have chosen) a password, which enables you to access certain parts of our website, or membership portal, it is your responsibility to safeguard your password against the possibility that others may use it to gain unauthorised access. Do not store your password anywhere, in written or electronic form, or give it to someone else. Please let queenbeesnetballclub@icloud.com know if any record containing your password is lost or stolen or if you think there has been a possibility that your security has been breached.
More on Information Security
We do our very best to keep personal information secure wherever we collect personal data online. We place a great importance on the security of all personally identifiable information associated with our members, supporters, customers and users. We will take all steps reasonably necessary including policies, procedures and security features to ensure that information about you is treated securely and protected from unauthorised and unlawful access and used in accordance with this privacy policy. We have security measures in place to attempt to protect against the loss, misuse and alteration of personal data under our control or being transferred, we use our best efforts to try to prevent this.
Our website may, from time to time, contain links to and from the websites of third parties. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.
What we don’t do with your information
We never sell or share your information with other organisations to use for their own purposes.
Your rights
You have the following rights in relation to your personal information:
· The right to be informed about how your personal information is being used;
· The right to access the personal information we hold about you;
· The right to request the correction of inaccurate personal information we hold about you;
· The right to request the erasure of your personal information in certain limited circumstances.
· The right to restrict processing of your personal information where certain requirements are met.
· The right to object to the processing of your personal information;
· The right to request that we transfer elements of your data either to you or another service provider; and
· The right to object to certain automated decision-making processes using your personal information.
Our details
This website is owned and operated by Queen Bees Netball Club
You can contact us by email, using queenbeesnetballclub@icloud.com